Data Capture: Classifying Documents to Automate Your Business
Are you still classifying documents manually, analyzing their content, and sorting them into categories prior to scanning? Are you searching for data capture software to speed up this process? If you are, read on for a solution! In this article we will tell you how data capture software can allow your business to automate the document-classifying process, as well as provide additional data capture software benefits.
If you are still classifying documents manually, analyzing their content, and sorting them into categories prior to scanning, your business would greatly benefit from a solution that automates and speeds up that process. Data capture software offers a unique content-analysis engine that reads documents like a person would, transforming document classification from a manual process into a completely automated activity that is a huge saver of time and resources.
Automatic Separation and Classification
This data capture software accurately identifies unstructured and text-intensive documents, reducing the need to pre-sort prior to scanning. Using technology developed for the US intelligence community by Content Analyst, the software goes a step beyond traditional OCR/ICR, image analysis, and keyword or phrase identification. Like a person, it reads documents - looking for patterns, concepts and associations. After a short time it will understand your entire range of document types and will be able to sort them accurately, eliminating manual classification.
Key Benefits of Data Capture Software
- Eliminates pre-scan manual sorting and document separating
- Enables automatic processing of mixed document batches
- Increases customer satisfaction with faster and more accurate document processing
- Improves document processing efficiency
- Reduces error resolution time and costs
- Easy to get started, learns from your documents
- No keyword dictionary to create and maintain
- Easily integrated with any scanning or capture solution
- Seamlessly integrates data into any enterprise applications including ERP and document management systems
Rapid ROI
Add this powerful new capability to your scanning, capture, or forms-processing solution to deliver a rapid return on investment. Data capture software automates document preparation and scanning, improving your document-processing efficiency.
- Easy to start and manage - The software trains itself using your documents and automatically builds conceptual associations between the content and the classification categories. No keyword database is required. The software then accurately classifies your documents without the need for user intervention.
- Rules-based - This data capture software is rules-based so that it is easily configured, adapted, and integrated with other systems using the Rulerunner Service from Datacap. Datacap rules allow the user to control the processing very precisely, calling this software for all documents, or just documents that need additional classification.
- Independent of sentence structure - This data capture software deals with concepts and documents in their entirety - unlike other solutions based on linguistic approaches - increasing classification accuracy.
- Virtually impervious to OCR and input errors - The mathematical techniques of the software greatly reduce the effect of OCR or spelling errors that "throw off" solutions based on natural language and linguistic concepts.
Today, most organizations take days to manually read and sort inbound communications before scanning and routing them for action. Faulty manual identification often causes further delays. Whether you are a mortgage or insurance company, a law firm, healthcare organization or a government agency, you need to improve the efficiency, accuracy and the speed of document processing. Data capture software saves precious time and money by using its "brain" to understand and classify your documents automatically, without manual intervention.
About the Author:
Ron Thompson, Jr. is the owner and CEO of OSAM Document Solutions, Inc. OSAM Document Solutions, Inc. provides dynamic, customized document management solutions. For more information about our data capture systems, as well as our document solutions, visit our website.
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